Wood Place Public Library Meeting Room Policy and Reservation Form

Date and time of Event:                _______________________________________  Approximate # of people:___________

Name of Group:   ________________________________________________  Room Requested:  ______________

Responsible Party - Name and Phone Number: _______________________________________________________

Fees for usage:  The Wood Place Public Library provides meeting rooms as a service to the community.  Due to our limited budget we charge a small fee to help cover our cost of heating, air conditioning and building maintenance. Meetings for non-profit groups that are open to the public and have an educational or community service purpose may use any meeting room for $5 for any meeting lasting four (4) hours or less and $10 per day.   Any other group may use meeting rooms for $10 for ½ days and $20 for full days.  Rooms are available on a first-come basis.  Library activities and non-profit groups will be given first priority.

Fee assessed and paid:   _____________________                             Usage approved by Librarian:  __________________

Rules for usage:

·         Library will not provide janitor service.  The organization utilizing the library will be responsible for any clean up necessary to leave the room in the condition it was before the meeting.  Specific details should be discussed with the librarian at the time of scheduling regarding moving furniture and trash.

·         An organization is not at liberty to use any items belonging to the library with out permission of the librarian.   The following items have been discussed and approved:  __________________________________________

·         An adult of at least 18 years of age must be present at all times the meeting is in progress.

·         The librarian must approve any equipment or material placed in library.  The equipment cannot interfere with public use of the library and the library will not be responsible for damages to equipment.

·         Organizations are responsible for damages to the facilities occurring during their occupation.

·         No smoking, tobacco chewing, alcoholic beverages or illegal substances are permitted.

·         Food and drink are allowed only in designated areas.

·         The library reserves the right to deny meeting use privileges to any group.

·         An adult representing the organization using the facility must sign this form agreeing to adhere to these guidelines and accept responsibility for closing procedures set out by the librarian.

I have read and agree to these conditions:

Signature of responsible party:  ________________________________________________________

Special instructions or notes: